Applying Keywords Using Keyword Controls and Keyword Presets

One way to apply and remove keywords is to use the keyword controls located in the control bar. You can add new keywords to images or apply preset keywords that are part of a keyword group.

Figure. Keyword controls in the control bar.

For more information about using the keyword controls, see the following sections:

About the Keyword Controls in the Control Bar

The keyword controls are located at the left side of the control bar, but they are not shown by default.

To show the keyword controls in the control bar
  • Choose Window > Show Keyword Controls (or press Shift-D).

    Figure. Keyword controls in the control bar.

    The following keyword controls appear:

    • Keyword buttons: These buttons display the preset keywords in the selected keyword preset group. The first eight keywords are assigned to the keyboard shortcut key combination of Option and a number key (1 through 8) on the keyboard. Press Option and a number key on the keyboard (not the numeric keypad) to add the preset keyword to a selected image, or click a keyword button. The control bar can hold up to 20 keyword buttons. To remove a keyword applied by clicking a button, press Shift-Option and the button’s corresponding number key. To remove all keywords, press Shift-Option-9.
    • Add Keyword field: Type a new keyword in this field and press Return to add it to a selected image. If the keyword has been used before, Aperture automatically completes the word as you type it. If the Keywords HUD is locked, you are asked whether you want to unlock the Keywords HUD and add the keyword to the keyword library, or not add the keyword to the image. To remove a keyword you’ve just applied, type the keyword again and press Shift-Return. Keywords removed using the keyword field are not removed from the Keywords HUD.
    • Keyword Preset Group pop-up menu: Use this pop-up menu to choose the keyword preset group you want displayed. You can also use the Comma key (,) and Period key (.) to quickly cycle forward and backward through the keyword preset groups. The first eight keywords in the group are assigned to the keyboard shortcut key combination of Option and a number key from 1 through 8.

Choosing a Keyword Preset Group

Aperture provides groups of related keywords in sets that you can easily select and use. A group of related keywords is called a keyword preset group. You can select a keyword preset group whenever you need it, and you can create your own keyword preset groups that include keywords you frequently use.

When you choose a keyword preset group, Aperture assigns the specific keywords to keyword buttons in the control bar. This allows you to set the control bar to show the most useful keywords.

To choose a keyword preset group and apply keywords to images
  1. Select an image or group of images in the Browser.

  2. In the control bar, choose a keyword preset group from the Keyword Preset Group pop-up menu.

    Figure. Keyword preset group being chosen from the Keyword Preset Group pop-up menu.

    The keyword buttons in the control bar update according to the keyword preset group you chose.

    Figure. Keyword buttons in the control bar showing keywords in the newly chosen keyword preset group.

Adding Preset Keywords to Images Using Keyword Controls

You can easily add a preset keyword to an image.

To add a preset keyword to an image
  1. Select the image to which you want to assign a keyword.

  2. In the control bar, choose a keyword preset group from the Keyword Preset Group pop-up menu.

  3. Do one of the following:

    • Choose Metadata > Add Keyword, then choose the keyword you want from the submenu.

    • Press Option and a number key from 1 to 8 to assign one of the first eight keywords.

    • Click a keyword button in the control bar.

To remove a preset keyword from an image
  1. Select the image with a preset keyword you want to remove.

  2. In the control bar, select a keyword preset group from the Keyword Preset Group pop-up menu.

  3. Do one of the following:

    • Choose Metadata > Remove Keyword, then choose the keyword you want to remove from the submenu.

    • Press Shift-Option and a number key from 1 to 8 to assign one of the first eight keywords.

    • Shift-click the keyword button in the control bar.

You can also easily apply a new keyword that’s not part of your keyword library.

To apply a new keyword using the keyword controls
  1. In the Browser, select an image or group of images.

  2. In the control bar, type the new keyword in the Add Keyword field, then press Return.

    Figure. Browser showing a selected image and a new keyword being entered in the Add Keyword field in the control bar.

The keyword you entered is now applied to the image or group of images.

For information about viewing keywords applied to images, see Viewing Keywords Applied to Images.

Creating a Keyword Preset Group

You can create new keyword preset groups when you need them.

To create a keyword preset group and assign keywords to it
  1. In the control bar, choose Edit Buttons from the Keyword Preset Group pop-up menu.

    Figure. Keyword Preset Group pop-up menu showing the Edit Buttons command.

    The Edit Button Sets dialog appears.

    Figure. Edit Button Sets dialog.

    The Name column on the left lists the keyword preset groups that already exist. When you select a keyword preset group in this column, the keywords included in the group appear in the center Contents column. You add or remove keywords by adding them to or removing them from the Contents column. The Keywords Library column provides a list of the existing keywords in your keyword library. You can drag keywords from this list into the Contents column. You can also add keywords and keyword groups to your keyword library using the controls below the Keywords Library column.

  2. To create a new keyword preset group, click the Add (+) button.

    An untitled preset group appears in the Name column.

    Figure. Edit Button Sets dialog showing a new, untitled keyword preset group in the Name column.
  3. Type a name for the new keyword preset group, then press Return.

  4. Drag keywords from the Keywords Library column to the Contents column.

    Figure. Keywords being dragged from the Keywords Library column to the Contents column.

    If you wish, you can select multiple keywords and drag them to the Contents column at the same time. Hold down the Shift key while pressing the Up Arrow or Down Arrow key to select several keywords, Shift-click to select adjacent keywords, or Command-click to select nonadjacent keywords. If you have a large list of keywords, you can quickly locate the one you’re looking for by typing the keyword in the search field. You can also add new keywords to the Keywords Library column by clicking the Add Keyword button. You can then drag the new keywords into the Contents column.

  5. If you want to rearrange the order of the keywords in the Contents column, drag them into the order you prefer.

    The first eight keywords are assigned to the keyboard shortcut key combination of Option and a number key (1 through 8) on the keyboard. To remove a keyword from the column, select it and press Delete, or click the Remove (–) button below the column.

  6. After arranging the keywords in order, click OK.

The new keyword preset group appears in the Keyword Preset Group pop-up menu.

If the keyword preset group has fewer than eight keywords, the unassigned keys are inactive.