Working with Metadata Presets

You can create your own preset combinations of metadata that you can save and then apply to your images as needed. You create a preset by selecting a version that has metadata applied to it and saving the metadata as a preset. You can also select a version with no metadata applied to it, add the metadata you want to apply to the version, and then save the information as a metadata preset. Your metadata preset is then available to be chosen when you import images, batch change images, or modify an image’s metadata in the Metadata inspector or the Metadata pane of the Inspector HUD. Aperture also provides easy methods of managing your presets.

Creating Metadata Presets

You can create new metadata presets that apply different combinations of metadata.

To create a new metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, enter the metadata you want applied to your images in the metadata fields.

    You can add metadata to multiple metadata views by choosing different views from the Metadata View pop-up menu.

  2. Choose New Preset from Version from the Metadata Action pop-up menu (with a gear icon).

  3. In the Metadata dialog, enter a name for the new metadata preset, then click OK.

    Figure. Metadata dialog showing a new, untitled metadata preset.

The new metadata preset now appears in the Append with Preset and Replace with Preset submenus of the Metadata Action pop-up menu.

To modify an existing metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, select the preset you want to modify.

  3. Enter the changes you want to make in the metadata fields on the right side of the Metadata dialog.

  4. Click OK.

The changes to the metadata preset are saved. If you want, you can rearrange the order of metadata presets in the Append with Preset and Replace with Preset submenus of the Metadata Action pop-up menu. You can also rename and delete metadata presets. For more information, see Managing Metadata Presets.

Applying Combinations of Metadata Using Metadata Presets

You can apply metadata presets to selected images using the Metadata inspector, the Metadata pane of the Inspector HUD, or the Batch Change command. You can also apply metadata presets when importing images using the Import browser. For more information about the Batch Change command, see Batch Changing Metadata. For more information about applying metadata presets during import, see Adding Metadata to Images During Import.

To apply a metadata preset when modifying images with the Metadata inspector or the Metadata pane of the Inspector HUD
  1. Select the images you want to change.

  2. In the Metadata inspector or the Metadata pane of the Inspector HUD, do one of the following:

    • To add metadata to the images, maintaining any currently associated metadata: Choose Append with Preset from the Metadata Action pop-up menu (with a gear icon), then choose the metadata preset you want.

    • To remove all previously applied metadata to the images and replace it with a metadata preset: Choose Replace with Preset from the Metadata Action pop-up menu, then choose the preset you want to use.

The image selection is updated with metadata from the metadata preset.

Managing Metadata Presets

You can make changes to the list of metadata presets that appears in pop-up menus.

To arrange the metadata preset list
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, rearrange the order of metadata presets by dragging them to new locations in the Preset Name column.

You can also rename and delete metadata presets in the Metadata dialog.

To rename a metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, double-click the metadata preset name, then type a new name in the field that appears.

To delete a metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, select a metadata preset, then press the Delete key.

When you work with other Aperture users or Aperture systems, you can share your metadata presets to ensure a consistent application of metadata to all the images. You can export metadata presets for others to use and import presets when you need them.

To export a metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, select the metadata preset that you want to export, then choose Export from the Action pop-up menu (with a gear icon) in the bottom-left corner of the dialog.

  3. Choose a location to store the metadata preset information, then click Save.

The metadata preset is exported to the location you chose and saved as [filename].apmetadata.

To import a metadata preset
  1. In the Metadata inspector or the Metadata pane of the Inspector HUD, choose Manage Presets from the Metadata Action pop-up menu (with a gear icon).

  2. In the Metadata dialog, choose Import from the Action pop-up menu (with a gear icon) in the bottom-left corner of the dialog.

  3. In the dialog that appears, select the metadata preset file that you want to import, then click Open.

The metadata preset is imported into Aperture and placed at the bottom of the Preset Name column in the Metadata dialog.