Working with the Library Inspector

All items displayed in the Library inspector are tracked by the library, such as projects, albums, Faces, and Places.

Working with the Library

There are several controls you use to work with items in the Library inspector.

Figure. Controls in the Library inspector.
  • Library search field: Enter text to search for items located in the Library inspector.
  • Disclosure triangle: Click to see all items within the library, a project, a folder, or the Trash.
  • Library Action pop-up menu: Add the selected item to a list of favorites or remove it from the favorites list. You can also choose to export items selected in the Library inspector or maintain previews. For more information about previews, see Working with Preview Images.

When you click the disclosure triangle beside the library’s name in the Library inspector, the following items appear:

Figure.
  • Projects: Select this item to have all the projects in the library appear in Projects view in place of the Browser and Viewer. Each project is represented by a single thumbnail. You can position the pointer over a project thumbnail and drag to quickly skim the images in the project. When you hold down the Control key and click a project thumbnail, a shortcut menu appears that allows you to create a new project, delete the project, import files into the project, export the project as a library, set the currently displayed image as the key photo that represents the project, empty the Aperture Trash, or play each image in the project in a slideshow. Double-click the project thumbnail to see the photos in the Viewer.

    For more information about Projects view, see Working in Projects View.

  • Photos: Select this item to see all images in the library. All images in the library are displayed in the Browser as thumbnails. Select a thumbnail in the Browser to view it in the Viewer.
  • Faces: Select this item to view people identified in images and tracked by Aperture in the library. Click the Info button on a snapshot to show the Info HUD. The Info HUD provides the name of the person, how many photos in the library contain the person, when the photos were shot, and the person’s full name and email address (if you entered them). Click the View Photos button in the HUD to view all the photos the person appears in and any photos the person might appear in.

    For more information about working with Faces, see Organizing Images with Faces.

  • Places: Select this item to view the locations assigned to images in the library on a map.

    For more information about working with Places, see Locating and Organizing Images with Places.

  • Flagged: Select this item to see all the images in the library that have been flagged. The thumbnails for all flagged images appear in the Browser. Select a thumbnail in the Browser to view it in the Viewer.
  • Photo Stream: Select this item to see all the photos that have been uploaded to Photo Stream from your iOS 5 devices and your Aperture library. The thumbnails for all Photo Stream images appear in the Browser. Select a thumbnail in the Browser to view it in the Viewer.

    For more information about working with Photo Stream, see Using Photo Stream.

  • Trash: Select this item to see all the images in the library that have been deleted. The thumbnails for all deleted images appear in the Browser. Select a thumbnail in the Browser to view it in the Viewer. Click the disclosure triangle next to the Trash to view any items that have been deleted in the Library inspector. Select an item in the Trash to view its contents.

    Note: If there is no disclosure triangle next to the Aperture Trash, no items in the Library inspector have been deleted since the last time the Trash was emptied.

    For more information about the Trash, see Working with the Aperture Trash.

Working with Library Albums

When you click the disclosure triangle beside Library Albums in the Library inspector, you see the following Smart Albums:

  • Five Stars: Select this Smart Album to see all images in the library that are rated five stars.
  • One Star or Better: Select this Smart Album to see all images that are rated one star or better.
  • Rejected: Select this Smart Album to see all images that are rated Reject.
  • Videos: Select this Smart Album to see all videos in the library.
  • In the Last Week: Select this Smart Album to see all images taken in the last week.
  • In the Last Month: Select this Smart Album to see all images taken in the last month.

Organizing Items in the Library

How you organize your projects depends on the scope of your workflow as well as your particular organizational style. These factors also affect your decision to use one or more albums in your project.

Using More Than One Album in a Project

For some projects, it makes sense to use several albums within the project. You can use albums in several ways, including:

  • Albums as events: Break a project into a series of albums according to specific events. For example, a wedding project can be divided into albums for each of the following events: Preparation, Ceremony, and Reception.
  • Albums as days: Break a project that spans multiple days into albums for individual days. For example, a project consisting of a two-week trip to Japan can be divided into 14 individual albums corresponding to each day.
  • Albums for specific subjects: Break a project consisting of multiple photographed subjects into individual albums dedicated to each subject. For example, a studio photographer may shoot three models for a single project. The photographer can create an album for each model. Or you might create albums to hold specific image types, such as candid shots or close-ups.

Creating and Naming Projects

You can create projects at any time, although typically you create them when you import images. When you import images into the Aperture library and no project is selected, you are asked to create a new one. For more information about importing files and creating projects automatically, see Importing Images.

To create a new project
  1. Do one of the following:

    • Choose File > New > Project (or press Command-N).

    • Choose Project from the New pop-up menu in the toolbar.

      Figure. Items in the New pop-up menu.
  2. In the dialog that appears, enter a name for the project in the Project Name field.

    Figure. Controls in the New Project dialog.
  3. Do either of the following:

    • To move the image selection into a new project: Select the “Move selected items to new project” checkbox.
    • To create a new empty project: Do not select the “Move selected items to new project” checkbox.
  4. Click OK.

The new project appears in the Library inspector. If the “Move selected items to new project” checkbox is selected, the selected images appear in the Browser and Viewer.

Opening and Closing Items in the Library Inspector

To work with images in Aperture, you first select an item in the Library inspector to open it in the Browser. You can open and work on more than one item at a time. You can open multiple items from the Library inspector, and each item appears in the Browser with its own tab; or you can open multiple items, and the contents of all items appear in a single Browser. You can click an item’s Browser tab to bring it to the front. You can also open an item in its own pane to view the contents of two items in the Browser side by side. When you quit Aperture, Aperture remembers which items were open. The next time you open Aperture, all items that were open at the end of your last session open automatically.

To open an item in the Library inspector
  • Select the item in the Library inspector.

    Figure. Aperture main window showing a project selected in the Library inspector and the project's images appearing in the Browser and Viewer.
To open additional items in the Browser, each with its own tab
  • Command-Option-click an item in the Library inspector.

The newly opened item appears in the Browser with its own tab, in front of any other open items.

To open another item in its own pane
  • Option-click an item in the Library inspector.

    Figure. Browser showing two projects side by side in individual tabbed panes.

The newly opened item appears in the Browser with its own tab and in its own pane.

To switch among several open items
  • In the Browser, click a project’s tab.

To open multiple items in the same Browser
  • Command-click multiple items in the Library inspector.

The contents of each item selected in the Library inspector appear in the same Browser.

To close an item in the Browser
  1. Click the item’s tab to bring it to the front.

  2. Do one of the following:

    • Choose File > Close Tab (or press Command-W).

    • Click the tab’s close button.

      Figure. Browser showing a close button in a project's tab.

Organizing Items Within the Library Inspector

Typically, you create a new Aperture project for each photography project or job that you work on, regardless of its duration. For example, if you’re working on a documentary in Thailand, you would create a project for it. If you’re also shooting the temples in the interior of the country, that could be a second, separate project. Both projects could conceivably refer to some of the same images, but they are completely independent structures, each with its own versions and albums.

Very large photography projects, such as documentaries and sporting events, often consist of large numbers of captured images. You can always break one project into several should the need arise.

As your library grows, you’ll need to reorganize your library’s structure to fit your particular workflow.

To move an item in the Library inspector
  • Select an item in the Library inspector, then drag it to a new location.

    Figure. Dragging an album into a folder in the Library inspector.

    A black bar indicates where the item will be placed.

To move multiple items in the Library inspector
Do one of the following:
  • Shift-click adjacent items, then drag them to a new location.

  • Command-click nonadjacent items, then drag them to a new location.

To automatically arrange items in the Library inspector
Do one of the following:
  • Control-click in the Library inspector, then choose Keep Arranged By > Kind to group similar items together.

  • Control-click in the Library inspector, then choose Keep Arranged By > Name to sort items alphabetically.

Creating and Showing Favorite Items

If you have certain projects that you work on most often or projects that you work on at the same time, you can make them favorites to quickly view them all simultaneously.

To make a project, folder, or album a favorite
  • In the Library inspector, select a project, folder, or album, then choose Add to Favorites from the Library Action pop-up menu (with a gear icon).

To view a favorite project, folder, or album
  • In the Library inspector, choose Favorite Items from the search field pop-up menu at the top-left corner.

Only the items in the library that have been chosen as favorites are shown. All other items in the Library inspector are removed from view.

To remove a project, folder, or album as a favorite
  • In the Library inspector, select a project, folder, or album, then choose Remove From Favorites from the Library Action pop-up menu (with a gear icon).

To view recently selected items in the Library inspector
  • In the Library inspector, choose Recent Items from the search field pop-up menu at the top-left corner.

To view all items in the Library inspector again
  • In the Library inspector, choose All Items from the search field pop-up menu.

Duplicating a Project Structure

If you routinely use the same project structure populated with the same types of albums and folders, you can duplicate the structure of an existing project and create a new, empty project with the same arrangement of albums and folders. If the project you’re duplicating has Smart Albums, the settings for those Smart Albums are duplicated as well.

To duplicate a project structure
  1. In the Library inspector, select the project whose structure you want to copy.

  2. Choose File > Duplicate Project Structure.

    Figure. Duplicated project in the Library inspector.

    The project and all of its subordinate items, such as albums, folders, and Smart Albums, are duplicated along with their names. However, the duplicated project contains no images, audio clips, or video clips.

  3. Double-click the name of each duplicated item in the new project to give it a new name.

Merging Projects

If you have created multiple projects and then later decide that the content spread among the multiple projects would be better suited in a single project, you can select the projects in the Library inspector and merge them into a single project. When you merge projects, the multiple projects are consolidated into the topmost selected project in the Library inspector.

To merge projects
  1. In the Library inspector, select the projects you want to merge by Shift-clicking adjacent projects or Command-clicking nonadjacent projects.

  2. Choose File > Merge Projects.

  3. A dialog appears, indicating which project the selected projects will be merged into. Click Merge.

The content in the selected projects is merged into the topmost selected project in the Library inspector.

Working with the Aperture Trash

All items deleted in Aperture, including projects, albums, folders, versions, and masters, are placed in the Aperture Trash in the Library inspector. You can retrieve any item from the Trash until you empty it.

Deleting Images from Projects and Albums

You can delete a master and all its versions from a project. You can also delete versions separately from their masters. If you delete a version in an album, its master and related versions are not deleted.

To delete a master and all its versions from a project
  • Select an image, then choose File > Delete Master Image and All Versions.

The master and all versions are moved to the Trash.

To delete only a version from an album
  • Select an image, then choose Photos > Remove From Album (or press Delete).

The version is deleted. The master and its other versions are not deleted.

Deleting Items from the Library Inspector

You can delete items from the Library inspector. When you delete an item from the Library inspector, the contents of the item are deleted with it.

Note: If you delete a project or a project within a folder, the masters contained in the project are also deleted.

To delete projects and folders
  • Select a project or folder, then do one of the following:

    • Choose File > Delete [item] or press Command-Delete.

    • Drag the item to the Aperture Trash.

The selected item is moved to the Trash in the Library inspector.

If you delete an item in the Library inspector by mistake, it’s easy to fix.

To move an item out of the Aperture Trash
Do one of the following:
  • Drag the item out of the Aperture Trash.

  • Control-click the item in the Aperture Trash, then choose Put Back from the shortcut menu.

The selected item is moved back to its original position in the Library inspector.

Emptying the Aperture Trash

After you’ve reviewed the contents of the Aperture Trash and are confident that you no longer need the items within it, you can empty the Trash. When you empty the Aperture Trash, all of its contents are placed in the Finder Trash.

To empty the Aperture Trash
  1. Do one of the following:

    • Choose Aperture > Empty Aperture Trash (or press Command-Shift-Delete).

    • Control-click the Aperture Trash, then choose Empty Trash from the shortcut menu.

  2. A dialog appears, warning you that the items will be removed from the Aperture Trash permanently. Click Delete.

Warning: This action cannot be undone, but you can retrieve the masters from the Finder Trash until you empty it.