Working with Referenced Images

Masters for images that you import as referenced images may reside in many different locations on your hard disk storage devices instead of in the single location of your main Aperture Library file. At times, you may need to determine which images are referenced images in order to readily locate them in the Finder. Aperture provides many ways to identify, search for, and move referenced images. See the following sections for specific information:

Identifying Referenced Images

After you import referenced images, you can identify them in the Browser by turning on referenced image badge overlays. Referenced images appear with badges that show whether their masters are currently available (online) or not found (offline).

Figure. Images in the Browser displaying badge overlays for online and offline referenced images.
To turn on referenced image badge overlays
  1. Choose Aperture > Preferences, or press Command-Comma (,).

  2. In the Preferences window, click Appearance, then select the “Badge referenced images” checkbox.

You can select and work with online referenced images using the same procedures you use with images whose masters reside in the Aperture library.

Aperture keeps track of referenced images’ masters when you move or rename the files in the Finder, keeping them on the same hard disk or volume.

A referenced image appears as an offline image if the hard disk holding the referenced image’s master has been disconnected from your computer system. A referenced image is listed as “not found” when its master has been deleted, moved to the Finder Trash, or moved from its original hard disk location to another hard disk drive and Aperture can’t find it.

Displaying a List of Referenced Images

When working with numerous images in the Browser, you may need to determine which images have masters that reside in the Aperture library and which are referenced images whose masters are located elsewhere on your hard disks.

You can select a group of images in the Browser and Aperture can show a list of the referenced images within the selection, including information about where the masters are located.

To see a list of referenced images in a selection
  1. In the Browser, select a group of images.

  2. Choose File > Locate Referenced Files.

The Referenced Files In Selection dialog appears.

Figure. Referenced Files In Selection dialog showing a list of referenced images in the selection and information about their masters.

Locating a Referenced Image’s Master on a Hard Disk

At times, you may need to quickly find a referenced image’s master on your hard disk to copy or move it, attach it to an email, or otherwise work with it outside of Aperture. You can select an image in the Browser and Aperture will display the location of the image’s master in the Finder.

To locate a referenced image’s master in the Finder
  1. Select a referenced image in the Browser.

  2. Choose File > Show in Finder.

A Finder window appears, displaying the selected referenced image’s master.

Note: If you open a referenced image’s master from the Finder in another application, you won’t see the changes or adjustments you’ve made to the image in Aperture. Your changes appear in versions stored in the Aperture library, and the referenced image’s master is always left unchanged. To see the adjusted photo, you need to export a version of it.

Reconnecting Missing or Offline Referenced Images

When a referenced image’s master is offline, you can’t make adjustments to the image until you reconnect the master to your Aperture system. If you have disconnected a hard disk drive that holds a referenced image’s master, you can reconnect the drive to your computer system and Aperture automatically locates the hard disk and reconnects the master.

If an image is offline or modified in some way that makes it unrecognizable as the original referenced image, you can still select it and Aperture can reconnect the master for the specific image.

To reconnect an offline referenced image
  1. Reconnect the hard disk holding the referenced image’s master, or otherwise locate or make the file available to Aperture for reconnecting.

  2. Select the project that contains the offline image you want to reconnect, or select the offline image in the Browser.

  3. Choose File > Locate Referenced Files.

  4. If necessary, click the Show Reconnect Options button.

    Figure.  Referenced Files In Selection dialog showing reconnect options.
  5. At the top of the dialog, select the file path for the master that you want to reconnect.

    A thumbnail of the image and some identifying metadata appear.

  6. In the bottom half of the dialog, navigate to the location of the referenced image’s master on the hard disk and select the master.

    You can follow the file path listed for a selected image in the top of the dialog.

    When you select the file, a thumbnail of the image and metadata appear, allowing you to compare them to the thumbnail and metadata in the upper part of the dialog to make sure you’ve selected the correct file.

  7. Click Reconnect to reconnect a specific image, or click Reconnect All to reconnect all selected images.

Relocating Referenced Masters

You can easily move masters for referenced images (referenced masters) to new locations on the same hard disk or a different hard disk. For example, if you use several hard disks, you might want to move the masters they contain to a convenient location on a different hard disk.

To move masters for referenced images to a new location
  1. In the Browser, select the referenced images whose masters you want to move.

  2. Choose File > Relocate Masters.

  3. Choose a folder location in the dialog that appears.

  4. Choose None from the Subfolders pop-up menu to specify that the files be stored as separate, individual files in the selected folder. You can also specify that Aperture create a hierarchy of subfolders with specific folder names to store your files. For more information about creating folders to hold your imported image files, see Importing Masters for Referenced Images into Folders.

  5. Choose a naming convention from the Name Format pop-up menu to specify how you want the masters named.

    For example, choose Master Filename from the Version Name pop-up menu to have your files stored using the current master filenames from your camera or card. Choose a name format from the Version Name pop-up menu to have your masters stored using a specified name. If you choose a custom name format, enter the name you want in the Name Text field. For more information about naming files, see Automatically Naming Your Imported Images.

  6. Click Relocate Masters.

Moving Referenced Masters to the Aperture Library

You can move referenced images’ masters (referenced masters) to the Aperture library. For example, if you have a variety of masters stored in different hard disk locations but it would be more convenient to work with them all stored in the Aperture library, you can select the referenced images in the Browser and Aperture can move their masters to the library. With the masters stored in the library, Aperture manages all aspects of them, keeping them always available and allowing you to back them up in your vaults.

To move referenced masters to the Aperture library
  1. In the Browser, select the referenced images whose masters you want to move to the library.

  2. Choose File > Consolidate Masters.

  3. Choose whether or not you want the image files moved or copied into the Aperture library by clicking the “Move files” or “Copy files” button.

  4. Click Continue to confirm that you want the referenced masters moved to the Aperture library.

Copying, Moving, and Deleting Referenced Images

You can copy, move, and delete referenced images in your Aperture projects using the same procedures you use for other Aperture versions and masters.

When you copy a version of a referenced image in Aperture, a new version is created and tracked in the Aperture library. No new files are recorded on the hard disk in the location of the referenced image’s master.

When you move a referenced image between projects on your Aperture system, the referenced master remains in its original location on your hard disk.

When you delete a referenced master from Aperture, you can specify whether the image’s version is placed in the Aperture Trash. When you empty the Aperture Trash, the link to the master image file is deleted, and the master image file remains in its current location in the Finder.

Using the Filter HUD to Search for Referenced Masters

You can search for images using their file status. For example, you can search for images that are referenced images, managed images, and online or offline images.

To search for images by file status, you use the File Status search options.

To search for images by file status
  1. In the Library inspector, select an item you want to search.

  2. Show the Filter HUD by doing one of the following:

    • Choose Edit > Find (or press Command-F).

    • Click the Filter HUD button beside the search field in the Browser.

  3. In the Filter HUD, choose File Status from the Add Filter pop-up menu, and select the “File status” checkbox.

  4. Deselect any checkboxes that aren’t part of your query, and choose the search criteria from the “File status” pop-up menu.

    Figure. Filter HUD showing the File status search options.
  5. Choose Any from the Any/All pop-up menu, if it’s not already chosen.

The images that match the search criteria are displayed in the Browser.