Exporting Film Lists Using Final Cut Pro

In most situations you will use Final Cut Pro to export any of the lists described in the previous sections. As long as you have an EDL or XML file based on a Final Cut Pro sequence, you can also export film lists directly from Cinema Tools. See Creating EDL-Based and XML-Based Film Lists for more information.

In either case, one film list file is generated, and that file contains all the lists you selected in the export dialog.

Exporting the Film Lists

Exporting film list files works similarly for PDF-format, XML-format, and style sheet–based film lists.

To export a film list file
  1. In the Final Cut Pro Browser or Timeline, select the sequence for which you want to create a list.

  2. Choose File > Export > Cinema Tools Film Lists.

    A dialog appears so you can choose the format of the list.

  3. Choose the format of the list from the List Format pop-up menu.

    The options are PDF, XML, and With Style Sheet. See About PDF-Format Film Lists, About XML-Format Film Lists, and About Style Sheet–Based Film Lists for information about these formats.

  4. If you chose With Style Sheet from the List Format pop-up menu, choose a style sheet from the Style Sheet pop-up menu.

  5. Click Continue.

    The Export Film Lists dialog appears. The settings in the dialog vary based on the format you chose in the List Format pop-up menu. Following is the dialog for the PDF list format.

    Figure. Export Film Lists dialog.

    Following is the dialog for the XML and With Style Sheet list formats.

    Figure. Export XML Film Lists dialog.
  6. Configure the settings in the dialog.

    See Settings the Export Dialogs Have in Common for settings information.

    If you expect to make changes to this Final Cut Pro sequence and want to export a change list later, make sure to select “Save a Cinema Tools program file.” You can use that program file to export a change list that compares this version of the sequence to another version.

    Note: You can use a Final Cut Pro XML file of the sequence in place of the Cinema Tools program file when you export a change list.

  7. Click Export.

  8. If you selected “Save a Cinema Tools program file,” enter a filename and location for the file in the dialog that appears.

    Important: Give the program file a name that clearly identifies the sequence and the version, so that you can easily locate it later when you need to export a change list that compares this sequence to a newer version.

  9. In the next dialog that appears, enter a filename for the film list, choose a location, and click Save.

  10. In the dialog that appears, select the database file that Cinema Tools should use to produce the lists that you have selected. (Select the database you created for source media used in this sequence.)

A film list is generated as a file that contains all of the lists you have selected. If you exported a PDF-format list, it automatically opens in Preview (or the application you have set as your default for opening PDF files).

After exporting a film list, you should compare the edge code (key numbers or ink numbers) in the film list to the edge code in the window burn at the In point frame of each edit. Although it can be time-consuming to go through all of the edits and compare the edge code numbers, it prevents the loss of time and money caused by incorrect cuts. It’s particularly important to check the edge code numbers if you are not conforming a workprint before cutting your negative.

Settings the Export Dialogs Have in Common

The settings available in the export dialogs vary depending on which output format you choose from the List Format pop-up menu, but all versions have the same basic settings. The dialog that appears when you choose PDF from the List Format pop-up menu contains additional formatting settings. See PDF Configuration Settings in the Export Film Lists Dialog for more information about configuring PDF film lists.

Figure. Export Film Lists  and Export XML Film Lists dialogs.

The export dialogs have these settings in common:

  • List Title: Enter a name for the film list file you are going to export.
  • Handles: Your negative cutter or optical printer may want to have some spare frames on either side of a transition. These extra frames are called transition handles. Enter a number between 0 and 32. When checking to see if any frames are used more than once, Cinema Tools adds this number of frames plus one-half to the head of the incoming shot and the tail of the outgoing shot for each transition. (The setting you choose for cut handles does not apply to transitions.)
  • Starting Footage: Enter a starting number to use for the film list’s “Feet & frames” value. The default value is 0000+00.

    Following are some tips for how to use the “Starting” entries:

    • If you are generating a cut list for conforming the negative: You typically want to start at zero.
    • If you are editing your film by scene or by reel: You may want to enter a starting point in the “Starting” fields that is the same as the ending point of the preceding scene or reel. This field is automatically filled in with the sequence starting point you have set in the Final Cut Pro Timeline.
    • If you want to generate a cut list with timecode so that you can compare events in the list with edits in Final Cut Pro or in the EDL: Start the cut list at the same timecode value as the Timeline sequence or the EDL start time.
  • Starting Time: Enter a starting timecode number for the film list’s Time value. The default value is the sequence’s starting timecode value.
  • Starting Count: Enter a starting frame count number for the film list’s Count value. The default value is 0000.
  • Save a Cinema Tools program file: A program file can be used if you want to later create a change list for this sequence, reflecting any edits you make after this point.

    Note: You can also use a Final Cut Pro XML file for this sequence to create a change list. See About Exporting Change Lists for more information.

    A program file is also needed if you want to export an audio EDL from Cinema Tools. Exporting an audio EDL from Final Cut Pro is more automated and does not require a Cinema Tools program file. See Exporting an Audio EDL for more information.

  • Start with 8 seconds of leader: Choose whether or not to start the cut list with 8 seconds of leader. Eight seconds is the standard length of Academy or SMPTE leader. If you select this option, 8 seconds of leader is inserted at the beginning of the cut list. If you have already included a leader clip at the beginning of the sequence, do not select this checkbox. (It’s better to use a leader clip in your sequence instead of selecting this option in the cut list because the timecode in the digital sequence will not match the timecode in the cut list unless a leader clip actually exists in the sequence.)

    Note: The Extras folder on the Final Cut Studio installation disc contains a folder with head leader clips and a document explaining how to use them.

  • Film list checkboxes: Select the list types to include in the exported film list.
    • Cut List: Select to include a cut list. See Cut List for more information.
    • Dupe List: Select to include a duplicate list. See Duplicate List and Double Usage Warnings for more information.
    • Optical List: Select to include an optical list. See Optical List for more information.
    • Pull List: Select to include a pull list. See Pull List for more information.
    • Scene List: Select to include a scene list. See Scene List for more information.
    • Missing Elements List: Select to include a missing elements list. See Missing Elements List for more information.

PDF Configuration Settings in the Export Film Lists Dialog

When exporting a PDF-format film list, you can control which items appear in the list and their order. This allows you to create a film list that includes exactly the information you require.

To add items to the PDF film list
  • Drag items from the left column to the right column.

Figure. PDF item selection columns in the Export Film Lists dialog.
To remove items from the PDF film list
  • Select items in the right column and press Delete.

To set the order of the items in the PDF film list
  • Drag items up and down in the right column.

The width of the PDF film list is limited, and it is possible to add more items than will actually appear in the list. By using the settings in the Layout Options area of the Export Film Lists dialog, you can customize the PDF page layout and font size so that more selected columns will fit.

Figure. Layout Options area of the Export Film Lists dialog.
To customize the PDF page layout
  1. Choose Portrait or Landscape from the Orientation pop-up menu.

  2. Choose a font size from the Font Size pop-up menu.

You can save and load settings files that include the column configuration and the Orientation and Font Size settings. Additionally, most of the other settings in the dialog are also saved as part of the settings file. The exceptions are the Track, Starting Footage, Starting Time, and Starting Count settings.

Being able to save and load settings files for this dialog makes it easy to configure multiple Cinema Tools systems to export lists with the same configuration.

Note: The dialogs you use to export film lists and change lists automatically remember the last settings you used and will use those settings the next time the dialog appears.

To save the current settings
  1. Click the Save Settings button.

  2. Enter a filename and location for the settings file in the dialog that appears.

  3. Click Save.

To load a settings file
  1. Click the Load Settings button.

  2. Select the settings file and click Open.

Following is a list of the items you can choose to include in your exported PDF film list.

Item name
PDF name
Shows
Feet & frames
Footage
Running footage count starting with the Starting Footage value
Time
Time
Running timecode starting with the Starting Time value
Count
Count
Running frame count starting with the Starting Count value
Footage length
Length
Length of each event in feet and frames
Time length
Length
Length of each event in timecode
Count length
Length
Length of each event in frames
Key numbers
Prefix and Key
Starting source key number of each event
Ink numbers
Prefix and Ink
Starting source ink number of each event
Source reel
Reel
Source reel number
Source time
Src Time
Starting source timecode value of each event
Source count
Src Count
Starting and ending source frame counts
Camera roll
Cam Roll
Camera roll number
Lab roll
Lab Roll
Lab roll number
Daily roll
Dly Roll
Daily roll number
Clip name
Clip Name
Source clip name
Scene & take
Scene and Take
Scene and take settings
DPX frame
DPX Frame
Starting and ending frame DPX filenames