Settings in the Detail View Window

The Detail View window includes a number of fields and buttons for creating a database record. Only a few of these settings are required for the purpose of using the database to create a cut list or change list. The required settings depend on the type of list you will create and the method you will use to create it.

These settings are required if you intend to generate a cut list or change list for a film-based project:

Additionally, each source clip must be connected to a record, unless you can use the timecode-based method for cut list or change list generation (see A Potential Database Shortcut for Camera-Roll Transfers).

To use the timecode-based method for cut list or change list generation, these elements are also needed:

These settings are required if you intend to export an audio EDL:

The Detail View window contains the following fields and buttons:

Figure. Detail View window showing the Previous Record and Next Record buttons, the Take Notes field, and the Telecine Session Notes field.
Database Fields and Buttons

These fields and buttons apply to the entire database.

  • Previous Record and Next Record buttons (arrows): Click these buttons to switch to the previous or next record (as currently sorted and displayed in the List View window).

    Note: One of these buttons is dimmed when you are at the beginning or end of the list and there isn’t a previous or next record.

    As a shortcut, you can use the Left Arrow and Right Arrow keys on your keyboard. If you have made changes to the current record, a dialog appears asking if you want to save those changes.

  • New Record button: Click to create a new database record. In the dialog that appears, enter the scene and take identifiers for the new database record. See Using Scene, Shot, and Take Identifiers for more information.
  • Save button: Click when you have added or modified data in the current database record. Your added or modified information is not recorded unless you click Save.
  • Telecine Session area: This area, in the middle-right part of the window, lists the name of the telecine log file imported into the database (if applicable).
  • Telecine Session Notes field: Enter any notes you want to include about the telecine session.

    Note: This field is available only if you have imported a telecine log file into the database.

Scene and Shot Description Fields

You only need to enter this data once per scene. Once you enter it, it is added to all existing and new records for the same scene.

  • Scene description field: Enter a description of the scene.
  • Shot description field: Enter a description of the shot.
  • Script Pages fields: Enter the starting and ending script pages associated with the scene and the shot.
Film Settings

The following settings relate specifically to the film. In general, you can ignore these settings if your project does not involve film or you are not intending to finish the project by conforming the original camera negative.

  • Scene field: Use this field to enter or modify the identifier for the scene. See Using Scene, Shot, and Take Identifiers for more information.
  • Take field: Enter a take identifier here. Takes are usually identified as numbers, but you can enter whatever text you want to use to identify the take, up to 15 characters. If there are multiple takes in the source clip, think of the take identifier as a subclip identifier.
  • Cam Roll field: (If you intend to create a cut list or change list for a film-based project, one of the film roll fields must be completed.) If editing material from camera rolls, enter the camera roll identifier given to the roll of film by the camera assistant during production. The camera roll identifier should be the same as that which appears on the slate for the take.

    Note: In many cases the camera roll and the lab roll are the same thing and can be given the same identifier. You can choose to enter data in either one or both of these fields. You should, however, be consistent. When creating a cut list or change list, Cinema Tools gives you the choice of showing the camera roll, lab roll, or daily roll. Whichever one you choose, it must be present in every database record, or Cinema Tools will report an error when you export a film list.

  • Lab Roll field: (If you intend to create a cut list or change list for a film-based project, one of the film roll fields must be completed.) If editing material from lab rolls, enter the identifier given to the lab roll by the laboratory that processed the film. Or, enter an identifier for a roll created from select takes, for printing. (Sometimes such a roll is referred to as the A negative.) In many cases the lab roll and the camera roll are the same thing and can be given the same identifier—see the note above.
  • Daily Roll field: (If you intend to create a cut list or change list for a film-based project, one of the film roll fields must be completed.) If editing material from daily rolls, enter the identifier given to the daily roll from which this source clip originated.
  • Key fields: (If you intend to create a cut list or change list for a film-based project, these fields or the ink number fields are required.) The first field should contain the key prefix that is constant throughout a roll of film. For example, for the key number KJ 29 1010 5867+07, the key prefix is “KJ 29 1010,” which you enter as “KJ291010.” You can enter up to eight characters (including spaces, although most often you will be skipping the spaces, as in this example). In the second field, enter the second part of the key number—the frame number—for the first frame of the clip. For example, for the key number KJ 29 1010 5867+07, the frame number is “5867+07.” The frame number identifies each foot or half foot within the reel, plus the frame count number. If you know the key number for another part of the clip, the Identify feature can determine and enter the key number (Key fields) for the first frame of your clip. See Calculating Edge Code and Timecode Numbers for more information.
  • Ink fields: (If you intend to create a cut list or change list for a film-based project, these fields or the Key fields are required.) In the first field enter the prefix number, and in the second field enter the frame number. For example, in the ink number 123 4567+08, the prefix is “123” and the frame number is “4567+08,” indicating that the frame occurs at 4567 feet and 8 frames.
Video Settings

The following settings relate specifically to the video clips.

  • Video Reel field: (Unless all the clips you will be editing are connected to the database, this field is required if you intend to create a cut list or change list or audio EDL.) Enter the identifier of the video reel that contains this take. This field is essential for creating an accurate cut list or change list. When you connect a clip to a database record that does not yet contain the reel identifier, Cinema Tools looks for this information in the clip file and automatically enters it in the database record. Make sure you enter the exact, correct identifier here, so that the database record can be properly matched to the shot after you digitally edit your program. For example, “001” is not the same as “0001.”

    Important: When connecting DPX image sequences to a database, Cinema Tools uses the name of the folder containing the DPX image sequence files as the video reel name. This folder name should not be changed during a DI project.

  • Video Timecode field: (Unless all the clips you will be editing are connected to the database, this field is required if you intend to create a cut list or change list or audio EDL.) Enter the timecode number of the video frame that represents the first frame of the clip. The relationship between the key numbers and the timecode is established when the film is transferred to video, and this information is usually entered automatically when you create the database from a telecine log. When you connect a clip to a database record that does not yet contain the clip timecode, Cinema Tools looks for this information in the clip file and automatically enters it in the database record. You can also determine the timecode value for this field by looking at the first frame of the clip, provided that both the key number and the timecode are burned in to the video.

    Tip: If you enter the video reel and timecode information in the Detail View window, you can use the database to locate source material on the videotape while you are editing. For example, if you are editing a clip and there is something in the clip that you are unsure about because you can’t see it clearly, you may want to view it on the videotape because the video is of higher quality. You can check the clip’s database record to find which video reel contains the material and the timecode location on the reel.

  • Video Duration field: (Unless all the clips you will be editing are connected to the database, this field is required if you intend to create a cut list or change list or audio EDL.) Enter the timecode duration of the source clip. The value for this field can come from a telecine log. If you connect a clip to a database record that does not yet contain the clip timecode duration, Cinema Tools looks for this information in the clip file and automatically enters it in the database record. Because duration is expressed as hours, minutes, seconds, and frames, you might find it more informative than the length of the film expressed as feet and frames. The timecode duration is significant if you intend to perform a batch capture, or if you will be creating a cut list or change list by matching the edited program back to the video reel and timecode.
Sound Settings

The following settings relate specifically to the audio clips.

  • Sound Roll field: (Required if you intend to create an audio EDL.) Enter the sound roll name.
  • Sound Timecode field: (Required if you intend to create an audio EDL.) Enter the starting audio timecode number for the clip. The audio timecode standard can be different from the video timecode standard.
  • Sound TC Rate field: (Required if you intend to create an audio EDL.) Enter the type of timecode used on your production sound rolls.
Clip Button and Settings

The following apply specifically to the clip linked to this record.

  • Take Notes field: Enter any notes you want to include about the source clip.
  • Clip thumbnail: The thumbnail display shows the poster frame of the connected clip.

    Additionally, placing the pointer over the thumbnail display shows a tooltip with the clip’s location. This can be especially useful if the clip is missing because it lets you know where Cinema Tools thinks the clip should be.

    Figure. Thumbnail area of the Detail View window showing the clip location tooltip.

    See Choosing a Different Poster Frame for a Clip for more information about the poster frame.

  • Connect Clip/Open Clip button: If a clip has not been connected to the database record, this button is labeled Connect Clip. If a clip has already been connected, the button is labeled Open Clip.
    • Click Connect Clip to select a source clip to connect to this record. When you select a clip, it is connected to the database record, and the first frame of the clip appears in the box below the Connect Clip/Open Clip button.

    • Click Open Clip to open a Clip window for the connected clip. If the related clip is not found, a dialog opens so that you can select the correct clip.

    • Press the Command key to change Open Clip to Disconnect Clip. Click Disconnect Clip to disconnect the clip from the database record.