Entering Database Information Manually

You can use the Detail View window to manually edit database records. Before you can edit information in a database, you need to create database records.

Note: If a database record has already been created for a clip, you can also use the Identify pane of the Clip window to enter information. See Using the Identify Feature to Calculate Database Information for details.

Understanding the Relationship Between Scenes, Shots, and Takes

To enter scene, shot, and take information in the database, you first need to know how scenes, shots, and takes are understood by the database.

A motion picture production is composed of a series of scenes, and each scene is typically composed of a number of shots or angles. A shot is a continuous film recording that does not have any cuts. In shooting the film, there may be a number of takes for each shot, so a take is a version of a shot. There can be many shots for each scene. The diagram below shows an example of the relationship between scenes, shots, and takes as they might exist in a Cinema Tools database.

Figure. Diagram showing a sample scene, shot, and take structure and the slate text for each take.

Creating a New Database Record

You must create database records if you are manually entering database information.

To create a new, empty database record
  1. Do one of the following:

    • Choose Database > New Record (or press Command-N).

    • Click New Record in the Detail View window.

  2. In the dialog that appears, either enter identifiers for the scene and take or leave these fields blank, then click OK. See Using Scene, Shot, and Take Identifiers for more information.

    Figure. Dialog for entering the scene and take values when adding a new record to a database.

Note: You don’t have to enter anything in the Scene and Take fields in order to use Cinema Tools to match your digital edits back to your original camera negative. You can leave these fields blank or enter their values later. Also keep in mind that the scene and take entries are used to create the clip names if you export a batch capture list. See Generating a Batch Capture List from Cinema Tools for more information.

The Detail View window appears after you click OK.

To create new database records with connected clips
Do one of the following:
  • Choose File > Import > Files, choose one or more media files to import in the dialog that appears, then click Open.

  • Choose File > Import > Folders, choose one or more folders that contain media files you want to create database records from, then click Open.

  • Drag one or more media files or folders from a Finder window to the Cinema Tools List View window.

    Note: You cannot drag a mix of media files and folders to the List View window.

A dialog appears that tells how many new records were created. Each record includes the video reel, video timecode, clip duration, and timecode rate settings from its connected clip.

Note: New records are not created for any clips that are already connected to other records in this database.

Using Scene, Shot, and Take Identifiers

An identifier can be any combination of numbers and letters (up to 15 characters).

  • Take identifier: If the source clip associated with a database record contains more than one take, you can think of the take identifier as a source subclip identifier. If the source clip associated with a database record contains just one take, you can think of the take identifier as a source clip identifier.
  • Scene identifier: The identifier you enter in the Scene field actually identifies both the scene and the shot (camera position) for the clip. For the Scene identifier, most people enter the number or letter combination that appears in the Scene field on the slate. The typical method for identifying scenes and shots is to use a number for the scene and add a letter to specify the shot in the scene. So when a slate says “Scene 12B,” it is referring to shot B in scene 12. You see this reflected in the Detail View window; the first number you enter in the Scene field appears next to the word “Scene” in the Detail View window. Next to the word “Shot,” both the number and the letter appear.

    For example, if you enter “1D” in the Scene field, you see the following at the top-left corner of the Detail View window:

    • “1” next to the word “Scene”

    • “1D” next to the word “Shot”

    Tip: In the Scene field, you can enter a letter (A through D) before the first number, and the letter will be part of the scene identifier. Adding a letter to the beginning of a scene identifier is a useful naming scheme when you need to add a scene in the middle of an existing series of scenes. For example, between scene 1 and scene 2 you could add a scene named A2, so the new order would be scene 1, scene A2, scene 2, scene 3, and so on. Adding other letters (E through Z) does not add a new scene. For example, scene G2 is the same as scene 2. See Scene, Shot, and Take Number Details for more information.

About the Descriptive Scene and Shot Data

All the shots for a scene are related to that scene, and all the source clips for a shot are related to that shot. Because the database remembers these relationships, you only need to enter the descriptive data for each scene and shot once.

When you enter or change the descriptive data for a scene, that same data appears for all the other shots associated with that scene, both in existing database records and any records you create later that have the same scene identifier. Similarly, any descriptive data you enter for a shot appears in existing database records with the same shot identifier.

In the example below, all records for scene A54 will have the same descriptive text (“Outside”) and page numbers (146 to 167). All takes for this shot (A54J) will have the same descriptive text (“Left” in this example) and page numbers (148 to 155). Each take for that shot will also have a unique Take Notes entry.

Figure. Top part of the Detail View window showing sample scene and shot entries.

Entering Information in a Database Record

Once you have created a database record, you can enter the information about its clip.

To enter information in a database record
  1. Make sure the record is displayed in the Detail View window. (If necessary, click the record in the List View window to open it in the Detail View window.)

    Figure. Detail View window.

    See Finding and Opening Database Records for more information.

  2. Enter information and settings in the Detail View window.

    Settings in the Detail View Window describes all the settings and specifies which ones are required if you plan to use the database to generate cut lists or change lists.

    You can press the Tab key to navigate from one field or setting to another.

    Tip: When you connect a clip to a database record and the record does not yet contain the clip timecode, reel, and timecode duration, Cinema Tools looks for this information in the clip file and automatically enters it in the database record.

    If you know the edge code or timecode number for another frame in a clip, the Identify feature can help you determine the correct timecode or edge code number for the first frame of a clip. See Using the Identify Feature to Calculate Database Information for details.

  3. Click Save.

    Until you save, data in the Detail View window is not entered in the database. You can choose Database > Revert Record (or press Command-R) to revert to the last saved version of the record.