Using the Media Manager

Before opening the Media Manager, you must select the items in your project that you want to process. The Media Manager can process items for an entire project, one or more sequences, one or more clips, or one or more clip items in a sequence.

To use the Media Manager
  1. Select the items in your project that you want to process.

    • To operate on your entire project: Select your project’s tab in the Browser, then press Command-A to select every clip, sequence, and bin in your project.

      Note: If no items are selected in the Browser and the Browser is the active window, Final Cut Pro processes all the items in the current tab. This may be a bin or an entire project.

    • To operate on one or more sequences: In the Browser, select the sequences you want to process. If the Timeline is the active window, the sequence tab that is currently selected is the one operated upon.
    • To operate on one or more clips: Select one or more clips in the Browser.
    • To operate on one or more clip items in a sequence: Clip items are individual clip items placed on tracks in a sequence. You can use one of the selection tools to select a range of clip items to operate on.
  2. Do one of the following:

    • Choose File > Media Manager.

    • Control-click one of the selected items, then choose Media Manager from the shortcut menu.

    If one of the items you selected contains no media (for example, if an empty sequence is part of your selection), a message gives you the option to continue or stop. If you choose to continue, the items that don’t contain any media will be ignored.

    Figure. Selection Error dialog showing a message that appears when your selection doesn't contain media.
  3. In the Media Manager window, choose a method for processing media files from the Media pop-up menu.

    Figure. Media pop-up menu.
  4. Select whether or not you want to create a duplicate project that contains copies of the selected clips, bins, and sequences.

  5. Select available options to include more or less media related to your selection, and whether or not you want to delete portions of existing media files.

    For detailed information, see Settings and Options in the Media Manager Window.

    Important: If you chose the “Use existing” option from the Media pop-up menu, be absolutely sure that you want to perform this operation before you click OK. Once this operation begins, media files may be deleted immediately. Canceling this operation once it starts won’t restore them and the operation cannot be undone.

  6. Click Browse to choose a destination for your newly moved or copied media files.

  7. In the Choose a Folder dialog, select a location, then click Choose.

    Note: The Browse button is dimmed and the above dialog does not appear if you chose “Use existing” or “Create offline” from the Media pop-up menu in the Media Manager window. This is because no new media files will be created or moved to a new location.

  8. When you’re ready to continue, click OK.

    If you chose to create a duplicate project, Final Cut Pro prompts you to choose a name and destination for your new project file.

  9. Navigate to where you want to store the items, enter a name for the file, then click Save.

    Final Cut Pro scans your selected clips and sequences.

  10. If you are presented with requests for additional information, make the appropriate selections:

    • Additional Items Found dialog: When you use the Media Manager to do a potentially destructive operation, Final Cut Pro checks all currently opened projects to see if there are any other clips that reference the same media. If so, the Additional Items Found dialog appears.
      Figure. Additional Items Found dialog.
      • Add: Click this button if you want to tell the Media Manager to consider additional portions of media files referenced by other currently open projects.
      • Continue: Click this button to continue the Media Manager operation without taking into consideration the additional portions of media found. This may make some clips offline in projects outside the current one.
      • Abort: Click this button to stop the Media Manager operation (for example, if you want to change your original selection).
    • Confirm Media Modifications dialog: If the Media Manager is going to permanently change or delete media files, a final message appears to let you decide if you really want to process your media files.
      Figure. Confirm Media Modifications dialog.

      A progress bar displays the state of completion of your Media Manager operation. For information on the order of operations, see How the Media Manager Processes Selected Items.

      Figure. Processing Files dialog.

    Important: Do not switch to the Finder when the Media Manager is in the middle of processing operations. If you do, a Relink dialog may appear when you return to Final Cut Pro. To continue, click OK and don’t relink.

    If an error occurs during the selected operation, the process stops and an error message appears.