Administrator-Only Client Functions

In addition to the Administration window, there are other Final Cut Server client functions that can only be performed by a user logged in with administration privileges.

Configuring Smart Searches

A user logged in with administrator privileges can configure Smart Searches that will work in every Final Cut Server client. After creating a Smart Search, and after the client user’s restart their clients, the new Smart Searches will appear under the Smart Search heading in every Final Cut Server client.

Figure. Smart Searches and My Smart Searches in the Final Cut Server main window.

Important: Final Cut Server does not come with any default Smart Searches. The Smart Searches heading will not appear in the main window until a user logged in with administrator privileges creates one or more Smart Searches following the steps below.

To create a Smart Search
  1. In the client’s main window, enter the search criteria and click the Search button.

    The search results appear.

  2. Click the “Save as Smart Search for All Users” button.

    The search appears under the mart Searches heading as “untitled.”

  3. To rename the Smart Search you just created, click the search title, then enter a new name in the field that appears.

The new Smart Search appears under the Smart Searches heading in your client.

Important: After creating the Smart Search, you must instruct every client user to quit and restart their Final Cut Server client. After restarting, the new Smart Search will appear in each Final Cut Server client under the Smart Searches heading.

You can delete a Smart Search at any time while logged with administration privileges.

To delete an existing Smart Search
  • Control-click a Smart Search, then choose Delete from the shortcut menu.

The Smart Search is no longer listed under the Smart Searches heading.

Important: After deleting a Smart Search, you must instruct every client user to quit and restart their Final Cut Server client.

Manually Analyzing Assets and Regenerate All Proxies

When assets are added to the Final Cut Server catalog, they are automatically analyzed. This process extracts a variety of metadata from the asset and then creates the asset’s proxy files. As an administrator, you can also manually analyze assets using one of two commands, depending on your needs.

For example, you may choose to change the change the transcode setting for Clip Edit Proxies from the default setting, Apple ProRes 422 (Proxy), to Apple ProRes 422 (LT). After making the change in the Administrator window’s Analyze Preferences pane, you can manually create any new proxy files for an asset (based on the new transcode setting), or you can manually delete and re-create all the proxy files for an asset.

To manually create missing proxy files for one or more assets
  1. In the client’s main window, select one or more assets.

  2. Control-click the asset or assets, then choose Analyze from the shortcut menu.

The assets are analyzed, and any missing proxy files are created.

To delete and regenerate all of the proxy files for one or more assets
  1. In the Final Cut Server main window, select one or more assets that you want to regenerate proxy files for.

  2. Control-click the assets. then choose Regenerate All Proxies from the shortcut menu.

The asset’s proxy files are analyzed and new proxy files are created for the asset.

Cancel Any Asset Checkout or Lock

When a user checks out an asset, generally only that user can check the asset back in or cancel the checkout. Similarly, if a user manually locks an asset, only that user can unlock it.

The exception is if the logged-in user has administration privileges; in that case, the user can override the checkout or lock if necessary.

To override a checkout or lock on an asset
  1. Double-click the asset to open its detail window.

  2. Click the Locks button to show the Locks pane.

    Figure. Final Cut Server Client's Asset info window.
  3. Click the Cancel button.