About Metadata Groups

Metadata groups provide a way to organize related metadata fields. Most information displayed in Final Cut Server is based on a metadata group; for example:

The contents of many metadata groups can be configured. For example, to display the MIME type of each asset in the Thumbnails view, add the Mime Type field to the Thumbnails metadata group that applies to assets. To search the annotations added to each Final Cut Pro project element, add the Annotations field to the Element Filter metadata group.

Some groups are required for internal Final Cut Server functions and cannot be edited. However, many of the settings within a group are editable, so you can define the look of the group.

Figure. Administration window showing the Metadata Group pane and the Create button.

The Metadata Group pane shows the following columns:

Adding or Editing Metadata Groups

You can add or edit custom metadata groups.

Important: Several metadata groups were added to Final Cut Server since the release of Final Cut Server 1.0. To use these metadata groups, you must manually add them to a new or existing metadata set. For information about groups that have been added, see the Final Cut Server Release Notes.

To add a custom metadata group
  1. In the Metadata Group pane of the Administration window, click the Create button.

  2. In the Metadata Group window that appears, configure the settings for the metadata group.

    Figure. Metadata Group window.

    See Settings for Metadata Groups for more information on the settings.

  3. Click Save Changes to save the custom metadata group.

The new metadata group appears in the Metadata Group pane.

You can also open the Metadata Group window and edit existing metadata groups.

Note: You are not allowed to edit the required metadata groups.

To edit an existing metadata group
  1. Double-click the metadata group in the Metadata Group pane.

    The Metadata Group window appears, showing the settings for that group.

  2. Make any necessary changes and click Save Changes.

    The Metadata Group window closes.

Settings for Metadata Groups

Each metadata group has a variety of settings in addition to having metadata fields that you assign to the group.

Figure. Metadata Group window.

The Metadata Group window contains the following settings:

  • Category: An automatically generated category for the group. This appears only if you are editing an existing metadata group.
  • Metadata Group ID: An automatically generated name for the group. This appears only if you are editing an existing metadata group and is for internal use only.
  • Name: Enter the name of the group. This name is displayed as the title of the button on which the metadata is displayed.
  • Fields: Choose the metadata fields that this group contains.
    • Selected: Lists the metadata fields that are selected for use in the group.
    • Available: Lists the metadata fields available to the group. The available fields depend on the category of the group; in most cases, these are custom metadata fields.

    Use the Add and Remove buttons to change the fields in the group. Use the Up and Down buttons to change the order in which the fields are displayed in the group.

    If you click a field in the Selected list, additional options appear. See Field Properties for more information.

  • Actions: Choose the actions that the metadata group uses.
    • Selected: Lists the actions for which this group will be used.
    • Available: Lists the available actions.

    Use the Add and Remove buttons to change the actions.

    For example, you can add the Edit Details action if you want this group’s metadata fields to be editable. You can also add the Create action to this metadata group if you want this group’s metadata fields to be available when creating a new asset. (This requires that this metadata group be part of the metadata set you assign to the asset you are creating.)

    New groups normally use the View Details, Edit Details, and Create actions. These actions ensure that this metadata group’s fields are available when creating a new asset and when viewing an asset’s details. Edit Details can also be added to an existing metadata group to make the group’s metadata fields editable.

    Important: Be careful when making action changes to other metadata groups. Many of these groups are used internally by Final Cut Server and may cause serious issues if altered.

  • Metadata Sets: Assigns this metadata group to a metadata set. You must assign a metadata group to a metadata set to access the group’s metadata fields when creating or viewing the details of an asset to which the metadata set is assigned.
    • Selected: Lists the metadata sets to which this group is assigned.
    • Available: Lists the available metadata sets.

    Use the Add and Remove buttons to change the metadata set assignments.

    Note: You can also assign a group to a metadata set in the Metadata Set window. See Settings for Metadata Sets for more information.

  • Display Priority: Enter the order in which groups are displayed when part of a metadata set. Smaller numbers appear above larger numbers. The range is normally from 1 to 5 with 1 appearing first.
  • Display hints: The following settings control how this group is displayed in Final Cut Server. Display hints can also be entered for metadata fields.
    • Show Thumbnail: Select this checkbox to display the thumbnails with the group. This is used for list views and edit views (for example, when viewing an asset’s details).
    • Table View: Select this checkbox to display the group’s fields in a table. Most of the groups used for listing content in the Final Cut Server Administration window use a table display.
    • Hide Field Labels: Select this checkbox to hide the field labels when displaying a group; for example, with Thumbnails views.
    • Arrange Vertically: Select this checkbox to arrange fields in the group vertically rather than using a best fit algorithm; for example, with Thumbnails views.

Field Properties

For each metadata field in the group, you can override the field’s data type properties. Click a metadata field in the Selected list to see its properties.

Figure. Metadata Group window showing a field selected.

Note: You cannot change the data type assigned to the metadata field, only its settings.

The actual properties that appear vary, depending on the metadata field’s data type. The following two settings always appear:

  • Mandatory: Select this checkbox to indicate that this field must be filled in when used with this group.
  • Editable: Select this checkbox to allow this field’s data type settings, shown below this checkbox, to be edited when used with this group.

See Specialized Settings for information about any other settings that appear.