Uploading Final Cut Studio Projects

Final Cut Pro project assets are unique in that the relationship between a Final Cut Pro project and its linked media files is managed by Final Cut Server. Final Cut Studio project files can also be uploaded as assets and tracked by Final Cut Server, but the references between the project file and the media files are not automatically managed by Final Cut Server.

It is recommended that you upload a folder containing the Final Cut Studio project file and all of the media files linked to the project to Final Cut Server.

Important: It is possible to upload only a Motion, Soundtrack Pro, or DVD Studio Pro project file to Final Cut Server. When you upload only the project file, an asset will be created for only the project file. Unlike a Final Cut Pro project file, the Final Cut Studio project file will not include a list of elements. Instead of uploading a single project file, it is recommended that you upload a folder containing the Motion, Soundtrack Pro, or DVD Studio Pro project file and all of the media files linked to the project file to Final Cut Server.

When you upload a folder containing the Motion, Soundtrack Pro, or DVD Studio Pro project file and all of the media files linked to the project file, a dialog appears asking if you want to upload the folder and the files it contains as a bundle asset or as individual assets.

If you select Create Bundle Asset, the project file and each of the media files are uploaded as a bundle asset. Uploading the folder as a bundle asset guarantees that when you check out or export the bundle asset, all of the media files that were checked in with the project will still be there. The bundle asset can be checked out, edited, and checked back in; it can also be exported. However, when you upload a folder of files as a bundle asset, the files that the bundle asset contains are not available as separate assets in Final Cut Server.

If you select Create Individual Assets, the project file and each of its linked media files are uploaded to Final Cut Server as single and unique assets. Because Final Cut Server does not manage the references between the project and media files, it is advised that you group the project asset and media assets in their own production, and that you add unique metadata to the project asset and media assets. You can perform both these tasks in the Upload window that appears after selecting Create Individual Assets. Although uploading a folder of files as individual assets requires some planning, it is useful because each of the files in the folder is uploaded as an individual asset and can be accessed from within Final Cut Server.

Important: It is recommended that you include file extensions on all files uploaded to Final Cut Server.

Uploading a Project and Its Media Files as a Bundle Asset

If you upload a Final Cut Studio project and its media files as a bundle asset, a single asset is created in Final Cut Server. This bundle asset is easy to work with: after checking out or exporting the bundle asset, the folder becomes visible and you can open the project file contained in the folder in the appropriate Final Cut Studio application. Assuming that the media was linked to the project file when the folder was uploaded to Final Cut Server, the project file will open with all its media connected and ready to use.

The illustration below shows a Final Cut Studio project being uploaded as a bundle asset. The bundle asset appears in Final Cut Studio as a single generic asset, with no indication of its project file or its linked media files.

Figure. Diagram showing the bundle asset created when a Final Cut Studio project and its media files are uploaded to Final Cut Server.

If you upload a Final Cut Studio project and its media files as a bundle asset, the media and project files are not available to be viewed from within Final Cut Server. To access the media assets, you must check out the bundle asset and access the media files from inside the folder.

Important: If a Final Cut Studio project and its media files are uploaded as a bundle asset to a device that has been automated by your Final Cut Server administrator to scan for new assets, the files in the bundle asset will be analyzed and new assets will be created for each file in the bundle. If you upload a Final Cut Studio project and its media files as a bundle asset and then notice new assets have been created for the files in the bundle, contact your Final Cut Server administrator.

To upload a Final Cut Studio project file and its media files as a bundle asset
  1. In the Final Cut Studio application, save the project and choose to collect the media. In Motion and Soundtrack Pro, you can do this by choosing File > Save As and choosing to collect the media in the Save As dialog. In DVD Studio Pro, you need to manually place the project and media files in a folder.

    For specific information about using Motion, Soundtrack Pro, or DVD Studio Pro, see the application’s user manual.

    Important: When uploading a DVD Studio Pro project file and its linked media files, there is no need to upload .par files. When you check out and open the project in DVD Studio Pro, the .par files will be automatically re-created.

    The project file and its media files are saved in a folder at the location you specified.

    Figure. Folder showing the Final Cut Studio project file and its media files.
  2. In Final Cut Server, create a new production for the project and its assets by following these steps:

    1. Open the Productions pane by clicking Productions in the column at the left of the main Final Cut Server window.

    2. Click the New Production button in the Toolbar.

    3. Choose a metadata set for the new production from the Metadata Set pop-up menu.

    4. Depending on the production type you chose, a number of production metadata fields appear. Enter a title and other unique metadata for the project in these fields. Fields marked with an asterisk (*) must be filled in.

    5. Click Save Changes to save the new production.

  3. Drag the folder that contains the project file and its linked media from the Finder to the new production in the Final Cut Server Productions pane.

  4. In the dialog that appears, choose to upload a bundle asset and then click Create.

    The Link Upload window appears. Note that the Associate with Production field shows the production that you dragged the folder to.

    Figure. Link Upload window.
  5. Choose a metadata set for the asset from the Metadata Set pop-up menu, and add metadata to one or more fields, defining this as a bundle asset.

  6. If necessary, choose a new destination device from the Destination pop-up menu.

    This specifies the device on which the file will be stored. If you have questions about which device to choose, contact your Final Cut Server administrator.

    Note: Media and Library are the primary Final Cut Server devices. Talk with your Final Cut Server administrator about which other configured devices are appropriate for media file storage.

  7. Click the Upload button to create the asset.

    The file is uploaded and the bundle asset is created.

  8. After the bundle asset is created, select the Productions pane, click the production you created, and click the Search button to view the new asset in Final Cut Server.

    Figure. Bundle asset icon.

If you need to identify the bundle asset later, you can open the asset’s info window and view the metadata you added at upload.

Figure. Asset info window showing the Metadata pane and the Description field.

To learn how to get information about the asset that was just created, see About the Asset Info Window.

Uploading a Project and Its Media Files as Individual Assets

If you upload a Motion, Soundtrack Pro, or DVD Studio Pro project and its media files as individual assets, an asset for each of the files in the folder is created. The project file uploads in a manner similar to the Final Cut Pro project file; the big difference is that unlike a Final Cut Pro project asset, the project’s media files are not referenced to the project file.

To keep the project and its media together, you can add unique metadata to the assets, perhaps adding the project name or other useful labels. To conveniently store your project and media assets together, you can upload the files to a new or existing production.

The illustration below shows a Final Cut Studio project and its media being uploaded as individual assets within a Final Cut Server production.

Figure. Diagram showing the production and files created when a Final Cut Studio project is uploaded to Final Cut Server.

Important: It is recommended that you upload a Final Cut Studio project file and its media files into a common production. It is also recommended that you add unique metadata to the project asset and each of its media assets. This metadata should be used only on the project asset, media assets, and the production. Adding unique metadata and creating a production gives you two ways to connect the project asset and its media assets.

To upload a Final Cut Studio or other project file and its media files as individual assets
  1. In the Final Cut Studio application, save the project and choose to collect the media. In Motion and Soundtrack Pro, you can do this by choosing File > Save As and choosing to collect the media in the Save As dialog. In DVD Studio Pro, you need to manually place the project and media files in a folder.

    For specific information about using Motion, Soundtrack Pro, or DVD Studio Pro, see the application’s user manual.

    Important: When uploading a DVD Studio Pro project file and its linked media files, there is no need to upload .par files. When you check out and open the project in DVD Studio Pro, the .par files will be automatically re-created.

    The project file and its media are saved in a folder at the location you specified.

  2. In Final Cut Server, create a new production for the project and its assets by following these steps:

    1. Open the Productions pane by clicking Productions in the column at the left of the main Final Cut Server window.

    2. Click the New Production button in the Toolbar.

    3. Choose a metadata set for the new production from the Metadata Set pop-up menu.

    4. Depending on the production type you chose, a number of production metadata fields appear. Enter a title and other unique metadata for the project in these fields. Fields marked with an asterisk (*) must be filled in.

    5. Click Save Changes to save the new production.

  3. Drag the folder that contains the project file and its linked media from the Finder to the new production in the Final Cut Server Productions pane.

  4. In the dialog that appears, choose to upload individual assets and then click Create.

  5. A dialog appears, advising that Final Cut Server is unable to manage references that may exist in the project file you are uploading. Click Continue.

    The Multiple Link Upload window appears. Note that the Associate with Production field shows the production that you dragged the folder to.

    Figure. Multiple Link Upload window.
  6. Choose a metadata set for the assets from the Metadata Set pop-up menu.

    Add unique metadata to the files being uploaded. Adding project-related metadata will help you keep track of the assets that are linked to the project asset.

  7. If necessary, choose a new destination device from the Destination pop-up menu.

    This specifies the device on which the file will be stored. If you have questions about which device to choose, contact your Final Cut Server administrator.

    Note: Media and Library are the primary Final Cut Server devices. Talk with your Final Cut Server administrator about which other configured devices are appropriate for media file storage.

  8. Click the Begin Upload button to create assets for the project file and its linked media files.

    The files are uploaded. The upload progress is displayed above the Information pane in the bottom-left corner of the Final Cut Server main window. If you want to monitor the progress of the file upload, click the Downloads and Uploads button to display the Downloads & Uploads window.

  9. After the files are uploaded, select the Productions pane, click the Search button, and double-click the production to view the asset aliases.

The Final Cut Studio project file and each of its media files have been uploaded as assets. The assets also appear in the Assets pane of the Final Cut Server main window.

To learn how to get information about the assets that were just created, see About the Asset Info Window.