Searching in Final Cut Server

Final Cut Server provides several ways to search for assets and productions. You can search the Assets and Productions panes in Final Cut Server, searching by various metadata including title, creation date, location, keywords, and more. For example, you can create a keyword and then create a saved search in Final Cut Server to locate all assets and productions that contain that keyword. You can save frequently used searches under the My Smart Searches heading, or use system-wide Smart Searches that are set up by your administrator and listed under the Smart Searches heading. Finally, you can perform specific searches on available devices and search for jobs performed by Final Cut Server.

Important: Search results will include every alias for an asset. Depending on the amount of aliases used in your catalog, a search could return many aliases pointing to the same asset.

After configuring a search, you can save the search, making it available to you with one click of your mouse.

Doing a Simple Search

To perform a simple search of the Assets or Productions pane in Final Cut Server, you choose a search type and enter a term. Final Cut Server searches for that term in every metadata field on every asset or production. Searching is not case sensitive.

In the Simple Search field, you can choose between two simple search types:

  • Choosing Contains finds the term you enter within a single metadata field. If, for example, you enter the term se, Final Cut Server searches for all terms that include se, including serenade, sunset, and dense, in a single metadata field.

  • Choosing Matches Word searches for a particular word or words in every available metadata field. Matches Word searches are based on stemming, a process that identifies the root of the word, which gets modified by the grammatical requirements of the English language. For example, the stem of work, works, worked, and working is work. Therefore, if you enter the search term working, Final Cut Server stems the term to work and then returns all assets with a stemmed term of work in any of the asset’s metadata fields.

    Note: In stemming a phrase, common words such as the, a, and, and but are ignored.

You can make simple searches more specific by using a search delimiter.

Search limiter
Example
Returns
Multiple search terms
hurricane wind water
Assets with the terms hurricane, wind, and water
Search terms in quotation marks
Hurricane Alma
Assets with the entire search phrase Hurricane Alma
Negative (-) search term
Hurricane-Alma
Assets with the term Hurricane, (and without the term Alma)
To perform a simple search
  1. In the Assets or Productions pane, choose a search type (Contains or Matches Word) from the Search pop-up menu.

  2. Enter one or more search criteria in the search field.

    For example, if you want to search for a specific MIME type, enter the complete MIME type in the search field.

  3. Click the Search button.

    Figure. Search Type pop-up menu, search field, and Search button at the top of the Final Cut Server main window.

Every asset and production that contains the search criteria you entered is returned, and the number of assets found appears in the bottom of the main window.

Important: After entering a search term, the search field remembers the term you last entered. This makes it simple for you to repeat the search you entered previously. To clear the search field, you must click the delete button on the far right of the search field or delete the search term.

Doing an Advanced Search

When you click to open the search disclosure triangle, you see the advanced search fields. These fields let you search specific metadata fields in an asset or production for the term or terms you enter.

The Assets and Productions panes have different advanced search fields.

Figure. Final Cut Server main window showing the Asset pane's advanced search fields.
Figure. Final Cut Server main window showing the Productions pane's advanced search fields.

Note: If the advanced search fields in your copy of Final Cut Server are different than the fields shown above, your Final Cut Server administrator has customized the advanced search fields. Talk to your administrator about how to use fields specific to your organization.

The pop-up menu next to each metadata field provides an appropriate search filter. A search filter sorts the search returns by the filter criteria.

Text filtering criteria are used to search Title, Filename, Location, Stored On, and other metadata fields. You can use the following filters to search these metadata fields:

Filter
Definition
All
Returns all text entered.
Equals
Returns only the text entered.
Not Equals
Returns assets that do not contain the text entered, including the absence of text.
Not Equals and Not Blank
Returns assets that do not contain the text entered.
Contains
Returns all assets that include the text entered.
Begins with
Returns assets that begin with the text entered.
Ends with
Returns assets that end with the text entered.
Matches Word
Returns the entire text string.
Any Of
Returns assets that match any of the text strings entered in the field. (Separate individual text strings with commas.)

Date-filtering criteria are used to search Creation Date, File Creation Date, Deadline, and other date-related metadata fields. Note that date filtering is relative to the time you used it; if you create a Smart Search using a date filter, it retains the date on which you created the Smart Search.

You can use the following filters to search these metadata fields:

Filter
Definition
All
Returns all numbers.
Last 2 hours
Returns all assets that were uploaded or modified within the last two hours of the last search.
Last 24 hours
Returns all assets that were uploaded or modified within the last 24 hours of the last search.
Last 7 days
Returns all assets that were uploaded or modified within the last seven days of the last search.
Last 31 days
Returns all assets that were uploaded or modified within the last 31 days of the last search.
Before
Returns all assets that were modified before the date you enter.
After
Returns all assets that were modified after the date you enter.
To perform an advanced search
  1. In the Assets or Productions pane, click the search disclosure triangle to reveal the advanced search terms.

  2. Enter one or more search criteria in the metadata field or fields that you want to search.

  3. Click the Search button.

Every asset and production that contains the search criteria you entered is returned, and the number of assets found appears in the bottom of the main window.

Important: Like the search field used for a simple search, the advanced search fields retain the information you last entered. This makes it simple for you to repeat the search you entered previously. To clear the advanced search fields, you must click the delete button on the far right of the search field.

Search Examples

Find an asset or production by using its location in one of the following searches:

  • Enter the name of the device on which the asset is stored in the Stored On advanced search field, and the asset’s relative path (starting from the device on which it is stored) in the Location advanced search field.

  • For assets stored on a device that uses a Contentbase file system, enter the name of the device on which the asset is stored in the Stored On advanced search field.

Find a production or asset by searching the Productions pane using one of the following searches:

  • Choose All Nested Items from the Search Depth pop-up menu, and optionally enter all or a portion of the production’s title in the search field.

  • Navigate several levels deep in the production hierarchy, choose Single Level from the Search Depth pop-up menu, and optionally enter a creation date, Created By criteria, or other metadata criteria.

Limit search results to include only assets or only productions by doing the following:

  • Choose Assets Only or Productions Only from the Search type pop-up menu.

After you’ve entered the search criteria, click the Search button to return the search results.

Using Smart Searches

Smart Searches can be created by you or your system administrator. Smart Searches created and maintained by you are listed under the My Smart Searches heading in the column on the left of the main Final Cut Server window, and only appear in your copy of the Final Cut Server client. Several common Smart Searches are available after you first install the Final Cut Server client; you can edit or delete these Smart Searches if you do not need them.

System-wide Smart Searches are created and maintained by your Final Cut Server administrator. After your administrator creates one and you quit and restart your Final Cut Server client, the Smart Search will appear under the new Smart Searches heading in the column on the left of the main Final Cut Server window.

Figure. Smart Searches and My Smart Searches in the Final Cut Server main window.
To search the Assets or Productions pane using a Smart Search
  • Click a Smart Search listed under the My Smart Searches or Smart Searches heading in the column on the left of the main Final Cut Server window.

    Figure. My Smart Searches, including asset and production searches, in the Final Cut Server main window.

The search results appear in the main part of the window.

Creating a Smart Search

If you want to save a simple or advanced search that you have configured, you can create a Smart Search. Smart Searches are useful because you can customize them for your local computer and personal workflow. Once you create a local Smart Search, you can use it again and again.

Note: A Smart Search is only saved for the user who created it. The Smart Search is not saved to other users’ or the administrator’s Final Cut Server clients.

To create a local Smart Search
  1. After configuring a search, click the Save as Smart Search button in the bottom-right corner of the Final Cut Server main window.

    The Smart Search appears in the Smart Searches list in the column on the left of the window. It is titled “Untitled” and is selected.

    Figure. Final Cut Server main window showing a new untitled Smart Search.
  2. Enter a name for the Smart Search, then press Return.

    Figure. Final Cut Server main window showing a newly named Smart Search.

The Smart Searches name is saved in Final Cut Server.

After you have created a Smart Search, you cannot modify it. You can, however, delete a Smart Search at any time.

To delete a Smart Search that you created
  • Control-click the Smart Search, then choose Delete from the shortcut menu.

The Smart Search is deleted.