Adding Versions for a Media or Project Asset

If an asset’s version control feature is turned on, Final Cut Server creates a version every time the asset is checked in. Final Cut Server numbers the versions in the order they are created; therefore, the version with the highest number represents the asset that was most recently checked in.

Any user can turn on version control for an asset. Your Final Cut Server administrator may have also turned on asset control for all assets in the catalog. You can see if version control is turned on for an asset by looking at the version checkbox in the Versions pane in the asset’s info window. When the version control feature is turned on, you can view an asset’s versions in an asset’s info window.

Figure. Asset info window showing the selected version checkbox and three asset versions.

Important: When an asset’s version control feature is turned on, Final Cut Server creates a version every time an asset is checked in. Before enabling Final Cut Server to track versions of an asset, check that you have sufficient disk capacity. If you have questions about whether you should turn on the version control feature for a particular asset, contact your Final Cut Server administrator.

To verify that version control is turned on for an asset
  1. Double-click the asset.

  2. Click the Versions button.

  3. If the “Store and track versions of this asset” checkbox is not selected, select it.

    Figure. Asset info window showing the "Store and track versions of this asset" checkbox in the Versions pane.
To check out and edit an asset
  1. Select the asset, then do one of the following:

    • Click the Check Out button in the Toolbar.

    • Control-click the asset, then choose Check Out from the shortcut menu.

  2. In the Check Out window that appears, enter a checkout location and click Check Out.

  3. Edit the asset.

  4. When you’re finished editing, save the asset.

To check in an edited asset as a new version
  1. Select the asset, then do one of the following:

    • Click the Check In button in the Toolbar.

    • Control-click the asset, then choose Check In from the shortcut menu.

  2. If you want, you can add a comment in the Version Comment field in the Check In window that appears.

    Figure. Check In window displaying the Version Comments field.
  3. Click the Check In button.

When you check in the asset, a version appears in the version list.

Important: You will not see the comment you just added to the version you checked in because it is the current version and the Versions pane only shows older versions.

You can perform several actions to a specific version of an asset. When you Control-click a version in the Versions pane, the shortcut menu that appears includes:

Your Final Cut Server administrator has configured the version control feature to meet your organization’s needs. To get more information on other ways to configure version control, contact your Final Cut Server administrator.