Preparing Media Assets to Be Used on an Offline Computer

Sometimes you may want to make a selection of media assets available to be used in a new Final Cut Pro project that you create while you are offline and not connected to the Final Cut Server network.

Preparing media assets for disconnected use allows you to create alias copies of a media file that is stored in your Final Cut Server cache on your local computer. Later, when you are away from the Final Cut Server network, you can add those media files to a new Final Cut Pro project. When you return to work and connect to the Final Cut Server network, you can upload the new Final Cut Pro project to Final Cut Server. When you do this, a new asset is created for the Final Cut Pro project, but because the media assets already exist in Final Cut Server the media is not uploaded.

Important: You can only prepare files for disconnected use on a portable computer that contains a Final Cut Server local cache. You cannot prepare files for disconnected use and put the files on an external drive.

To prepare media assets for disconnected use
  1. Choose Preferences from the Server pop-up menu (the pop-up menu in the Final Cut Server main window that appears when you click the Server button).

  2. In the Final Cut Server Preferences window, verify the location at which the alias files will be placed. If you want to change the location, click Choose and enter a new location on your local computer, then click Apply Changes to save the new location.

    Figure. User Preferences window showing the Choose button and the location where alias copies of the media files will be placed.
  3. In the Assets pane, select the media assets that you want to prepare for disconnected use.

    • To select a series of items: Click an item, hold down the Shift key, and click the last item in the series.
    • To select individual items: Hold down the Command key, and click discontinuous items.
  4. Control-click one of the selected assets, then choose Prepare for Disconnected Use from the shortcut menu.

The files are copied to the Final Cut Server cache, and alias copies of the files are put in the location you specified in the “Saved aliases for prepared media files” field in the Preferences window.

Now that the media assets have been prepared for disconnected use, you can use the files while your local computer is not connected to Final Cut Server.

To create a Final Cut Pro project using the files that have been prepared for disconnected use
  1. Create a new project in Final Cut Pro.

  2. Drag the alias files into the new project.

    Important: Be sure to maintain the path of the media files in the Prepared for Disconnected Use location. Do not move the aliases or change the filenames.

    You can also add media files that are not being managed by Final Cut Server to the new Final Cut Pro project. When you upload the new Final Cut Pro project to Final Cut Server, these new files are uploaded as new media assets.

  3. Edit the project.

  4. When you have finished working on the project, save it.

The last stage of this process is to upload the new Final Cut Pro project to Final Cut Server. When you upload the project, the media assets that you prepared for disconnected use are updated, if necessary, in Final Cut Server, the new Final Cut Pro project is uploaded as a new asset, and any new media files are uploaded to Final Cut Server as new media assets.

To upload the new Final Cut Pro project to Final Cut Server
  1. Do one of the following:

    • Drag the Final Cut Pro project file from the Finder to the column on the left of the Final Cut Server main window, to the Assets pane, or to a production.

    • Choose Upload File from the Server pop-up menu (the pop-up menu in the Final Cut Server main window that appears when you click the Server button), select the Final Cut Pro project file in the file browser that appears, then click Upload.

    The Upload Final Cut Pro Project window appears.

    Figure. Upload Final Cut Pro Project window.
  2. Some of the information in the Upload Final Cut Pro Project window is automatically entered. If necessary, you can change the metadata set or add any metadata for the new Final Cut Pro project and the linked media. Click to move through the metadata categories on the left to view all the available metadata fields.

  3. If you want to put the Final Cut Pro project asset in a production, click Choose at the right of the Associate with Production field and specify a production.

    See Organizing Assets in Final Cut Server for more information about productions.

  4. Click Upload.

    The file is uploaded and a new asset is created. The upload progress is displayed above the Information pane in the bottom-left corner of the Final Cut Server main window.

  5. If you want to monitor the progress of the file upload, click the Downloads and Uploads button to display the Downloads & Uploads window.

After the file is uploaded, select the Assets pane and click the Search button to view the new asset or assets created from the Final Cut Pro project file and any new media files.