Checking Projects and Media Files In and Out

If you uploaded a Final Cut Studio project and its linked media files as individual assets, you need to individually check out the project asset and each of the media assets. If the Final Cut Studio project asset and its linked media assets were put in a Final Cut Server production and given unique metadata at upload, finding and downloading the Final Cut Studio project and its media is easy. You can open the production or search for the unique metadata common to the Final Cut Studio project and its media to find the project and media assets. Then you can check out the project and each of its media assets.

If the Final Cut Server project upload was not explicitly organized with a production or keyword, you may need to download the project, open it in its original application, and then manually search for the media needed for the project. Then you can download each piece of media and edit the project. When you check the project back in, you can organize the project in a production and apply a project keyword.

Remember that when you check out any asset, it is locked with a Checkout lock and the asset’s primary representation cannot be modified; however, the asset’s metadata can be modified by any user.

Checking Out a Project Asset and Its Linked Media Assets

Before you can successfully open a Final Cut Studio project, you need to check out or export copies of the project’s media assets. Checking out an asset is the only way that you can create a managed copy of the asset that you can check back in to Final Cut Server. Check out the project asset using the steps below and then check out each of the media assets. After checking out all of the media files, you can open the project file, reconnect the media files, and begin editing.

To check out a Final Cut Studio project asset or media asset
  1. Do one of the following:

    • Select the project asset in the Assets pane or in a production, then click the Check Out button in the Toolbar.

    • Control-click the project asset, then choose Check Out from the shortcut menu.

  2. In the Check Out window, choose a location to save the checked-out project to by navigating to the desired location.

    Figure. Check Out window.

    Note: To make it easier to reconnect the project’s media, save the project file and all its linked media files in the same location. You can create a “Checked out Final Cut Server projects” or similar folder on the desktop or in another convenient location.

  3. Click the Check Out button.

The project is checked out to the location you specified.

After checking out all of the media assets, you can open the project file, reconnect the media files, and begin editing.

If you will not be editing the media files, you can export the files. Because you can export multiple files, this is the faster choice. See Exporting a Project Asset and Its Media for instructions on exporting media files.

Editing a Project File in Its Original Application

After checking out the project asset and checking out or exporting the project’s media assets, you can open the project file in its original application.

To open a project file in its original application
Do one of the following:
  • Drag the project from the location to which you checked it out to the appropriate application icon in your Dock.

  • Open the original application, choose File > Open, then navigate to the project file.

When the project is open in its original application, you can edit it. Be sure to save your edits often.

You may need to relink your project file to its media files. If you get a media offline or relink message, you know that the project needs to be relinked. For more information about relinking project files, see the documentation that came with the application.

Reconnecting a Motion Project to Its Media Files

When you first open a project file with media that is unavailable, a dialog appears listing all the media files that can’t be found. You can display a dialog to navigate directly to the files without having to search.

To reconnect Motion media files
  1. In the dialog listing all of the media files that cannot be found, click Reconnect.

  2. In the dialog that appears, navigate to each file’s location, then click Open.

The media is reconnected.

For more information about reconnecting Motion projects, see the documentation that came with the application.

Reconnecting a Soundtrack Pro Project to Its Media Files

When you open a Soundtrack Pro multitrack project, the application checks to see if the media files the project uses exist in the same location they were in when the project was last opened. If the media files are not in the expected location, Soundtrack Pro displays a Can’t Find File dialog with three choices:

  • Skip All: Opens the project without reconnecting any missing files.
  • Skip File: Opens the project without reconnecting the missing file.
  • Locate: Presents a dialog that lets you locate the missing file and reconnect it to the project.
To reconnect Soundtrack Pro media files using the Locate option
  1. In the Can’t Find File dialog, click Locate.

  2. The window that appears displays the filename that needs to be reconnected as the window’s title. In the file browser that appears in the window, navigate to the file’s location.

  3. When you’ve identified the file location, click Open.

The file is reconnected.

If you choose to open the project in Soundtrack Pro without reconnecting its files, you can reconnect individual audio files from the Timeline or the Bin tab and reconnect a video file in the video track in the Timeline.

To reconnect an audio or a video file in Soundtrack Pro
  1. Control-click the clip in the Timeline or video track, then choose Reconnect [filename] from the shortcut menu.

  2. In the dialog that appears, locate the file you want to reconnect.

  3. Click Open to reconnect the file.

For more information about reconnecting Soundtrack Pro projects, see the documentation that came with the application.

Reconnecting a DVD Studio Pro Project to Its Media Files

If the project file and all its media files are in the same folder, DVD Studio Pro projects should not need to be reconnected. However, if you open a project and DVD Studio Pro cannot locate an asset in its original location, a Missing Files window appears.

To locate a missing asset when opening a DVD Studio Pro project
  1. Select the asset in the Missing Files window.

  2. Do one of the following:

    • Click Locate and use the window that appears to find the asset.

    • If the asset is a QuickTime file and its MPEG-2 or AIFF encoded version is available, you can click “Replace with encoded file.”

For more information about reconnecting DVD Studio Pro projects, see the documentation that came with the application.

Checking the Project and Its Linked Media Files Back In

After you’ve edited the project file, you need to check it and its linked media files back in to Final Cut Server. Each asset must be checked in separately.

Note: If you added any new assets to a project, you have to upload them separately. See Uploading Final Cut Studio Projects for more information.

To check in a project asset
  1. In the project’s original application, save the project to the checkout location.

  2. In the Final Cut Studio application, save the project and choose to collect the media. In Motion and Soundtrack Pro, you can do this by choosing File > Save As and choosing to collect the media in the Save As window. In DVD Studio Pro, you need to manually place the project and media files in a folder.

    For specific information on using these applications, see the documentation that came with the application.

    Important: When uploading a DVD Studio Pro project file and its linked media files, there is no need to upload .par files. When you check out and open the project in DVD Studio Pro, the .par files are automatically re-created.

  3. In Final Cut Server, check the project file back in by doing one of the following:

    • Select the checked-out project asset in the Assets pane or in a production, then click the Check In button in the Toolbar.

    • Control-click the project, then choose Check In from the shortcut menu.

  4. If version control is not turned on for the asset, the asset is checked in. If version control is turned on for the asset, a Check In window appears. If appropriate, enter a version comment and click Check In.

    Figure. Check In window showing the Version Comments field.

    See Adding Versions for a Media or Project Asset for more information about version control.

The Final Cut Studio project file is checked back in to Final Cut Server.

To check in a media asset
  1. In Final Cut Server, check the file back in by doing one of the following:

    • Select the checked-out media asset in the Assets pane or in a production, then click the Check In button in the Toolbar.

    • Control-click the checked-out media asset, then choose Check In from the shortcut menu.

  2. If version control is not turned on for the asset, the asset is checked in. If version control is turned on for the asset, a Check In window appears. If appropriate, enter a version comment and click Check In.

    See Adding Versions for a Media or Project Asset for more information about version control.

The updated media asset is checked back in to Final Cut Server.