Using Status Metadata to Track Assets and Productions

The Status metadata field shows you where an asset is in the Final Cut Server workflow.

Figure. Final Cut Pro project's info window showing the Metadata pane and the Status metadata field.

As your work progresses, you can perform searches to find assets that are in a particular phase of the workflow. Final Cut Server comes with several preconfigured Smart Searches that make it easy for you to find recently modified assets or assets with their Status metadata field set to Ready for Review.

Figure. Final Cut Server main window showing the "Assets ready for review" Smart Search.
Figure. Final Cut Server main window showing the "Checked out by me" Smart Search.

As your workflow grows and changes, you can create your own Smart Searches to use to speed up your work. Or your administrator can create Smart Searches to be used by the members of your workgroup. For more general information about Smart Searches, see Using Smart Searches.

Applying Status Metadata to an Asset or Production

You can apply status and other metadata when you upload the file or after the asset or production has been created.

Important: When you apply metadata to an asset or production, it is not applied to other associated assets. For example, if you change the status of a Final Cut Pro project, the status on each of the linked media assets does not change.

To change an asset’s or production’s Status metadata
  1. In the Assets or Productions pane, double-click the asset or production to view its info window.

  2. Click Metadata to view the Metadata pane.

  3. Click Asset to view the Asset metadata group.

    Depending on the metadata set for the asset or production, several groups of metadata are displayed.

    Figure. Asset info window.
  4. Choose the appropriate Status setting from the Status pop-up menu.

    Figure. Status pop-up menu.
  5. Click the Save Changes button.

The metadata is modified.

Searching for Assets or Productions Using Status Metadata

After defining the status of an asset or production, you can search for status metadata to find all assets or productions that contain a particular Status metadata setting.

To search for assets or productions by status
  1. In the Assets or Productions pane, click the Search disclosure triangle to reveal the advanced search options.

  2. Choose a Status metadata setting to search for from the Status pop-up menu.

  3. Click the Search button.

The results of the search are displayed in the main part of the window.

Using Smart Searches to Locate Items Ready for Review

Final Cut Server comes with a default Smart Search configured to search for assets and productions that have their Status metadata field set to Ready for Review. It is listed under the My Smart Searches heading.

To search for assets or productions that have the Status metadata field set to Ready for Review
  • Click “Assets ready for review” or “Productions ready for review” listed under the My Smart Searches heading.

    Figure. Final Cut Server main window, showing Smart Searchees for the Assets pane and Smart Searches for the Productions pane.