Settings and Options in the Media Manager Window

The Media Manager has a number of options, many of which affect one another. Some options become unavailable for some operations, and in other cases, some options become permanently turned on. When certain options are dimmed, it’s usually to ensure that clips outside your selection don’t lose the media they need when you process your media files.

To open the Media Manager
  • Select items in the Browser or in a sequence, and then do one of the following:

    • Choose File > Media Manager.

    • Control-click a clip or sequence in the Browser or Timeline, then choose Media Manager from the shortcut menu that appears.

      Figure. Media Manager window.
Summary Area

The Summary area at the top of the Media Manager describes what operation is about to be performed and shows how much hard disk space the resulting media requires.

Figure. Summary area in the Media Manager window.
  • Original: This bar shows the total disk space used by the media files associated with your current selection. This bar may be segmented if the media referenced by the selected items is found on multiple disks.
  • Modified: This bar displays the total disk space that will be used by the same items after the Media Manager processes the media files. If you’re recompressing or deleting unused media, the Modified bar is often shorter, so you can see how much disk space the operation will save.

    When you move the pointer over each section of the bar graph, a description appears that displays the size, location, and duration of the media represented by that section. Different colored segments represent different types of media, with media files represented by green segments and render files represented by blue.

Media Area

This area is where you choose what you want to do to the media files on disk that are referenced by your selection—copy, move, recompress at a specified sequence preset, process only existing media, or create offline clips (creates a copy of clips or sequences with no associated media). You can also choose to include render files, delete unused media, and add handles.

Figure. Media area in the Media Manager window.
  • “Include render files” checkbox: Select this checkbox to include render files when using the Copy or Move operation. This option is not available with the Recompress, Use Existing, or Create Offline operations. This option is always selected with the Use Existing operation.
  • “Include master clips outside selection” checkbox: When you select the “Duplicate selected items and place into a new project” option, a bin of master clips is created for all of the clips used in the new project. This means the new project has master-affiliate relationships, not just independent clips.

    The “Include master clips outside selection” option determines how much media is retained in the master clips of the new project.

    • When this option is selected: The master clips in the new project are based on the master clips in your current project. This means that media defined by the items you selected before opening the Media Manager window and the media defined by the In and Out points of your original master clips is retained when new master clips and media files are created
    • When this option is deselected: The master clips in the new project are based only on the media used by the items you selected before opening the Media Manager window. Selecting this option allows you to retain not only the media for clips in your sequences, but also media defined by your original master clip In and Out points. When combined with the “Include affiliate clips outside selection” option, you can retain media for all clips affiliated with your original selection, even if you did not explicitly select all of the affiliated items. This option is always available with the Copy, Recompress, and Create Offline operations. This option is always selected with the Move and Use Existing operations.
  • “Delete unused media” checkbox: This option allows you to delete (or not include) any media files, or portions of media files, that aren’t referenced by your selected items.

    Note: The name of this checkbox changes depending on whether you are creating a duplicate project.

    When you delete portions of media files, Final Cut Pro actually creates new media files, one for each segment of the original media file defined by the clips or subclips you selected. The new media files are named according to the option chosen in the “Base media file names on” pop-up menu, and the resulting clips in your project are properly connected to these new media files. You can use this option when you are removing unused media files toward the end of your project, or when you want to break up a long media file that you have broken into several subclips.

    The main purpose of deleting media from your hard disk is to save space or to transfer a consolidated version of your project to another system. However, deleting media from your media files can be risky, because you may decide later that you want a few extra frames to trim an edit, or you may have deleted portions of a media file that was actually used by a clip in another sequence. To avoid deleting too much media, the “Deleted unused media” option has several related suboptions—Use Handles and “Include affiliate clips outside selection”—which further refine exactly what media is deleted. These options are described below. This option works only on QuickTime files that have timecode tracks and reel names. If you have AIFF and WAVE files in your selection, they are copied in their entirety.

    Note: This option works only on QuickTime files that have timecode tracks and reel names. If you have AIFF and WAVE files in your selection, they are copied in their entirety.

    Important: You must be extremely careful when using this option with the “Use existing” option in the Media pop-up menu. Once media is deleted, it cannot be restored, and this operation cannot be undone.

  • Use Handles checkbox: This option modifies the “Delete unused media” option described above so that less media is deleted from a media file. Handles are additional footage at the beginning and end of a clip that you keep just in case you need a few extra frames for trimming, or you need extra footage beyond your planned In and Out points to create a transition, such as a dissolve, to another shot. This option is available only with the “Delete unused media” option.

    Note: This option works only on QuickTime files that have timecode tracks and reel names. If you have AIFF and Wave files in your selection, they are copied in their entirety.

  • “Include affiliate clips outside selection” checkbox: This option allows you to retain media used by all clips affiliated with your currently selected items, not just media for the selected items. Whenever you choose a Media Manager option that can potentially delete media, this option is automatically turned on.

    Important: Because clips are affiliated by way of a master clip, you need to make sure you also select the “Include master clips outside selection” option to retain affiliated clips’ media.

    When you select this option, the following additional media is included by the operation:

    • A selected clip’s master clip media marked by an In point and Out point (or Media Start and End points if no In or Out point is set)

    • Media between affiliated clips’ In and Out points. For example, if a clip in Sequence A refers to the first ten seconds of a media file, and an affiliate clip in Sequence B refers to the last ten seconds of the same media file, none of the media file is deleted.

    • Media referenced by any affiliate clips in other sequences, even if those sequences weren’t originally selected

    For example, if you have two affiliated clips, one in Sequence A and one in Sequence B, they both refer to the same media file via their common master clip in the Browser. If you select Sequence A to copy media using the Media Manager, only the media referred to by the clip in Sequence A is copied. However, if you select the “Include master clips outside selection” option and the “Include affiliate clips outside selection” option, the media referred to by the affiliate clip in Sequence B is also copied, even though you selected Sequence A for processing. Any media between the master clip’s In and Out points is also retained.

    This option is available with the Copy, Recompress, and Create Offline operations. This option is always selected with the Move and Use Existing operations. For more information on using this option, see Limiting How Much Media Is Copied or Deleted.

Project Area

The two options in this area determine if you will create a new project and how to handle multiclip angles.

Figure. Project area in the Media Manager window.
  • “Duplicate selected items and place into a new project” checkbox: This option determines whether the specified processing will be made in a duplicate project file or in the selected items of the project that is currently open. When you select or deselect this option, the phrasing of many of the Media Manager options changes from “duplicated items” to “selected items,” and the availability of some checkboxes also changes.

    Creating a new project is often helpful even if only to verify which media files were processed and how they were processed. This is especially true when you are processing only a few items within a complex project with numerous clips and sequences. Creating a new project that refers only to the processed media files helps to isolate the results of the Media Manager operation.

  • “Include nonactive multiclip angles” checkbox: The Media Manager has an option to reduce multiclips to their active angle, so only the media associated with the active angle is processed. With multiclip sequences that use a lot of angles, using this option can significantly reduce the amount of media processed. By default, this option is selected, so the media for all multiclip angles is processed. For more information about multiclips, see Working with Multiclips.
Media Destination Area

This area displays the location where media files are placed after copying, moving, or recompressing. Click the Browse button to choose a different location for the media files.

Figure. Media Destination area in the Media Manager window.